2012/Volunteer Positions

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On-Site Volunteer position descriptions are below. If you would like to volunteer during the conference, check out How to Sign-Up.

If you have any questions, contact Shepherd Griffin, our Volunteer Coordinator at volunteer@opensourcebridge.org.

Setup Day Assistant

4-5 volunteers to help set up the day before the conference, Monday June 25th, 12-5pm.

Assistant Volunteer Coordinator (8am to 9pm)

Daytime and evening volunteer coordination. Two volunteers at least to cover 8am to 6pm and one volunteer to cover 6pm to 9pm.

Duties:

  • Greeters/crowd-control (4 in mornings to show people to keynotes, lunch, pre-party, etc.)
  • Familiarize yourself with the other volunteer positions.
  • Familiarize yourself with the conference schedule.
  • Help Re-assign volunteers (starting with "General Support") as needed to fill gaps in the schedule.
  • Greet volunteers who are starting their shifts and give them basic instruction on what to do.
  • Have each volunteer sign in for their shift by initially next to their name on the schedule.
  • Answer volunteers' questions as they arise.
  • One volunteer coordinator is needed for each 4-hour shift

Catering Assistant

Help serving Breakfast, Tea, and Hearty Snacks (bonus points for any food service background)

Duties:

  • Help open and plate food for serving
  • Ensure sufficient service items (e.g., napkins, plates, etc) are available and work with Sextons as needed (e.g., running out of coffee cups)
  • Label food for serving clearly
  • Be mindful when putting out food to avoid possible allergen issues
  • Keep an eye out on food during service to see if we need to replenish any food or service items

Happy Hour Beer Server

Serving beer.

Requirement: Volunteer must be over 21 and have OLCC training or server's card. Training available on site for those without a card.

Note: Always must be one trained server with beer

Duties:

  • Set up beer for serving
  • Serving beer to participants in accordance with training
  • Replenish glasses with needed, work with Sextons
  • Help break down kegs for storage for night

Floater

Provide misc support for the event: run errands, relieve and fill in for other volunteer positions, etc. 4-5 volunteers needed during the day and 1-2 volunteers needed during the evening BoFs (until 9pm).

Duties:

  • Check in for your shift at the volunteer lounge (initial on the schedule next to your name).
  • Fill in for other positions as needed (the Volunteer Coordinator will let you know).
  • Check with volunteers at other stations periodically and see if anyone needs to be relieved for bathroom breaks, etc.
  • Engage people in conversation who look lost or confused, helping make sure everyone is getting around okay.
  • Help track down an A/V tech (there are two of these on staff from the A/V company during the day) or the Logistics Coordinator to deal with A/V and setup needs as they arise.
  • Evening event support volunteers should note attendance and content for the BoFs.

Greeters

Welcome people to the conference on the first day, provide directions to registration and rooms. 3-4 volunteers per shift.

  • Check in for your shift at the volunteer lounge (initial on the schedule next to your name).
  • Stand directly outside of the Eliot Center and welcome attendees to the conference.
  • Direct attendees to registration.
  • Answer questions. Familiarize yourself with the nearby bike and car parking options.

Duties:

  • Check in for your shift at the volunteer lounge (initial on the schedule next to your name).
  • Stand directly outside of the Eliot Center and welcome attendees to the conference.
  • Direct attendees to registration.
  • Answer questions. Familiarize yourself with the nearby bike and car parking options.

Hacker Lounge Assistant

Hang out in the hacker lounge and make sure things run smoothly. 2-3 volunteers needed in 2- and 4-hour shifts.

Duties:

  • Hang out and be social.
  • Let people know that you are there to answer questions and help.
  • Greet people. Help them find the group, project or challenge they are looking to meet up with.
  • Let people in/out of the building during after-hours times.
  • Be friendly, yet security conscious — be aware who is attending in the space, particularly in after-hours.
  • Review the projects and challenges scheduled for hacker lounge that evening, get to know what's available to suggest to people and be available to help groups.
  • Encourage groups to advertise what project they're with (we will have card stock with which people can make signs).
  • Help arrange supplies if needed, such as stationary supplies, white board markers/erasers, and projector if we have on
  • There may be more than one coordinator on duty at a time. Introduce yourself to each other.
  • Check in with the next coordinators as your shift is ending and let them know how things are going.
  • Help keep the wiki updated on project/commit/challenge accomplishments.
  • Have contact info and get in touch with a core volunteer, Eliot Center personnel or Seamless Wireless if any issues arise.
  • Multiple volunteers needed in 2- and 4-hour shifts.
  • Keep the food, beverage and snack table stocked and periodically clean up the space.
  • Help ensure than any outside food and drink containers are removed, and that the food area and entire lounge space are tidied up before 7am.

Party Volunteers

Help with the party at Refuge on Thursday, June 28, 2012. (bonus points for any food service background)

Duties:

  • Setup — includes arranging decorations, helping caterers (possibly picking up dessert), and helping DJ move in equipment
  • Help arrange food, clearly label food for serving, replace food trays as they empty, help package leftover food
  • Ensure sufficient service items (e.g., napkins, plates, silverware, etc) are available
  • Monitor games/activities
  • Help with clean-up, taking down decorations, load out, etc

Registration

Help out at the registration desk.

Duties:

  • Registering attendees
  • Badge distribution & printing
  • Answering questions.

Registration Assistant Coordinator

Act as a back-up for Kirsten, the Registration Coordinator.

Duties:

  • Registering attendees
  • Badge distribution & Printing
  • Answering questions

Session Room Assistant (one per room)

Attend a session and help out as needed. 1 volunteer per room (we have six) per session block.

Duties:

  • Check in for your shift and pick up session comment card(s).
  • Be in the session room 5-10 minutes before the start of the session.
  • Introduce yourself to the speaker and let them know you are available in case they need anything.
  • Remind the speaker to speak into the microphone (that's how session audio is recorded)
  • Welcome people to the room.
  • Announce the talk title and speaker so people know they are in the right place.
  • Take a headcount a few minutes into the session.
  • Record the headcount along with any comments on the session comment card (see Volunteer Coordinator if you don't have one).
  • If there are any A/V issues, get an A/V tech (from Seamless, in the black polo shirts).
  • Shifts match the session times: 9:45 to 11:45 13:15 to 15:15 15:30 to 17:30.
  • 1 volunteer per room per session block

Speaker Liaison

Monitor the speaker lounge. Welcome speakers and help them with any issues that arise. 1 volunteer per shift.

Duties:

  • Check in for your shift at the volunteer lounge (initial on the schedule next to your name).
  • Regularly check to confirm speaker lounge refreshments are restocked as necessary.
  • Hang out and assist any speakers with questions or issues as they arise.
  • Remind the speaker to speak into the microphone (that's how session audio is recorded)
  • See the Volunteer or Logistics Coordinators if you are asked a question you cannot answer.

Load-out Support

Help break it all down after we wrap on Friday, post-conference.

Duties:

  • Running errands, moving stuff, packing, loading, etc.